1 NAME
(a) The name of the society is the ‘Celtic Flute School Of New Zealand Incorporated’.
2 OBJECTS
(a) The object of the society is to promote Celtic music in New Zealand through education, performance and participation.
3 MEMBERSHIP
- People become Members of the society through payment of subscriptions or fees as determined by the committee.
- Membership of the society ceases 24 months after payment of subscriptions/fees.
- Members may resign by writing to the committee.
- Members may be expelled from the society for breach of rules or for misconduct or insubordination at meetings or events organised by the society as determined by the committee. Advice of such expulsion shall be by letter from the committee.
4 RULE CHANGES
- The rules of the society may be changed by majority decision at an annual general meeting of the society.
- Proposed rule changes will be forwarded to current Members at least fourteen (14) days prior to the meeting.
- No addition to or alteration or recession of the rules shall be approved if it affects the nonprofit aims, personal benefit clause or the winding up clause.
5 MEETINGS
- An annual general meeting will be held each calendar year, preferably at an annual workshop/gathering of Members, or at a time determined by the committee.
- Written notice of the meeting will be forwarded to Members at least fourteen (14) days prior to the meeting.
- The quorum at Annual General Meetings and Special General Meetings shall be five Members.
- Notices of motion at the meeting will be made verbally at the meeting or in writing to the committee prior to the meeting.
- Voting shall be by voice or a show of hands.
- Meetings of the committee shall be held in such manner and at such times as is determined by the committee.
- The quorum at committee meetings shall be three people.
6 ELECTION OF OFFICERS
- The committee shall consist of three officers: a chairperson, secretary and treasurer; and a minimum of three additional committee Members, all of whom are Members of the society.
- Officers and committee Members are elected to a two year term at an annual general meeting of the society and are nominated by a Member at least fourteen (14) days prior to the annual general meetings
(c ) In any event where it is necessary to determine the year in which committee members must face re-election the committee members holding office for the longest term shall face re-election first.
- The committee may co-opt additional committee Members, and fill vacancies on the committee as required
- A person co-opted to serve on the Committee does not need to be a Member of the society, but they shall be granted Membership in the society during the time they are serving on the Committee.
- The maximum size of the Committee shall be limited to three officers, and seven Committee Members.
7 COMMON SEAL
(a) The common seal of the society shall be held by the secretary and used as determined by the committee.
8 CONTROL AND INVESTMENT OF FUNDS
- The treasurer shall be responsible for managing the funds of the society and for providing accurate audited annual financial statements.
- The society may hold bank accounts, loans and overdrafts and apply for funds as determined by the committee.
- No Member of the organisation or any person associated with a Member shall participate in or materially influence any decision made by the organisation in respect of the payment to or on behalf of that Member or associated person of any income, benefit, or advantage whatsoever. Any such income paid shall be reasonable and relative to that which would be paid in an arm’s length transaction (being the open market value). The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any documents replacing this document.
9 WINDING UP OF SOCIETY AND DISPOSITION OF ASSETS
- The Society may be wound up by a majority of the votes of Members present at an Annual or Special General Meeting called for the purpose, provided that one month’s notice of such proposal shall be given to each Member. Any resolution for the Society to be wound up shall be confirmed at a subsequent General Meeting of Members to be held not less than 30 days after the date on which the winding up resolution was passed.
- If a decision is made to wind up or dissolve the Society and any property remains after the settlement of the organisation’s debts and liabilities, that property must be given or transferred to another organisation in New Zealand for a similar charitable purpose or purposes as defined in section 5(1) of the Charities Act 2005.
These rules were agreed by the 2016 AGM. The changes in red were agreed by the 2019 AGM.
Doug Makinson, Chairman
Kara Dawson, Secretary
Lynne Wilkins, Treasurer
Michael Mackinnon, Helen Lindsay, Jen Naper, Committee members
